(FILLED) Bookkeeper & Administrative Assistant

This position has been filled. Please watch our job board for more opportunities to join our team.

POSITION SUMMARY

Grace Fishers is seeking a detail-oriented and dependable person to support our financial administration and provide administrative assistance to our Executive Pastor and Operations Team  

KEY RESPONSIBILITIES

Bookkeeping

• Maintain accurate financial records using Aplos accounting software

• Process accounts payable and receivable, including donation tracking and receipt preparation 

• Reconcile bank statements and credit card accounts monthly

• Run payroll through Gusto  

• Prepare financial reports to support budget management 

• Support annual audit reviews and grant reporting (as needed)

• Review and approve expenses through PEX

• Create & maintain digital and physical filing systems 

Administrative Support

• Manage email and calendars, including scheduling meetings and appointments 

• Handle confidential communications (email, phone call, mail) 

• Prepare documents and reports as requested  

• Support the operations team in coordinating projects with vendors 

• Manage and negotiate ongoing contracts as needed 

• Provide additional administrative support as assigned

Qualifications

• Proven experience in bookkeeping and administrative roles  

• Proficiency in accounting software such as QuickBooks or Aplos 

• Strong organizational skills with great attention to detail 

• Ability to handle sensitive and confidential information  

• Effective written and verbal communication skills

• Self-motivated, reliable, and able to work independently with minimal supervision  

• Familiarity with payroll systems (e.g., Gusto) is a plus 

Compensation & Benefits

• Hourly Range: $20-$27 per hour, based on experience  

• Flexible hybrid schedule (20 hours per week commitment, Monday-Thursday)